Book Purchase Requests


Faculty and students can request books (eBooks) for their education and research via Faculty/Student Purchase Requests. Purchased books are considered ‘library assets’ which are accessible to all library users.When requesting eBooks, only eBooks with institutional licenses can be purchased.

  • Check the HERMES-Catalog or card catalog to see if the requested books are already in the Library before sending your request. Requests for books that the Library already owns cannot be granted.
  • Put the information of the books (ISBN, Author, and date of publication) as much detail as possible. The lack of information may lead to a longer wait before the books become available or an accidental order.
  • It takes one month for Japanese books, two or three months for foreign books, and two or three weeks for eBooks before the books become available.
  • The cost of eBooks is three times that of Japanese printed books, and 1.5-2 times that of foreign printed books(hardback edition). In addition, the Library purchases eBooks with institutional licenses,  which are considerably more expensive than those for individuals.
  • When we cannot purchase eBooks with institutional licenses, we will purchase printed books instead. Generally, the Library purchases single-user access.
  • If the materials you need are unavailable in the Library, you may use other libraries. Please refer to 'Reachout’ for more details.
  • Purchase request is only be made by the person themselves.

You can receive email notices  from the library, such as cancellations of requests. Click here for details.

How to send request

For Students>>Student Purchase Request

About Student Purchase Request

※For more details, see here(Only in Japanese).

Materials that can be requestedBooks (eBooks) for research and learning activities
ApplicantsUndergraduate and graduate students of the University 
Application MenuMyLibrary > Books Purchase Request
※For more information on how to use MyLibrary, please click here.
PeriodFrom April 1st to the end of January of the following year
Notice: Applications may be closed early due to the budget limitation.
Maximum numbers and prices of books
PositionNumber of itemsPrice
Undergraduate Students15 30,000 yen
Graduate Students30100,000 yen

Propriety of Request

The Library check the propriety of the request submitted by students. The request may be declined due to contents of the book or budget. Followings cannot be requested as a general rule:

  • Books for entertainment, how-to book
  • Popular contents
  • Periodical Books such as magazines
  • Loose leaves material
  • Children’s Book, Manga, Picture Book
  • Textbooks for qualification test or employment test.
  • Books for prompting religious or political communities.
  • Other low-cost books for personal use.

The list price per book must remain between 1,000 yen and 50,000 yen.
Expensive books, such as the collected edition, may require the recommendation of an academic adviser.

For Faculty >>Faculty Purchase Request

The Library accepts purchase requests from faculty for books to be placed in the Library as well as  eBooks with institutional licenses.
Books for Research, Faculty Book Recommendations, and Course Materials can all be requested. Please apply from each menu of MyLibrary according to your requests.
※For more information on how to use MyLibrary, please click here.
※Inquire with each department office about purchasing books for individual use, or using individual research expenses.

Books for Research

Materials that can be requestedBooks(eBooks)  to be held in the Library for your research purpose
ApplicantsFull-time faculty in principle (substitute application by an assistant is acceptable)
Application MenuMyLibrary > Books Purchase Request
  • Priority Bollowing (reservation) is available, allowing users to borrow books on a priority basis after the arrangement is completed.
  • As materials are used for a wide range of research use , the Library may ask you to return them temporarily at other users’ request.
  • The Library purchases materials with the budget transferred from graduate schools to the Library. The amount of budget available varies depending on the graduate school.
  • Faculty members affiliated with the Institute of Economic Research should consult IER Library.

Faculty Book Recommendations

Materials that can be requestedBooks that faculty members suggest for use by a wide variety of users in the Library from the perspectives of education and research in their various faculties, graduate programs, etc.
ApplicantsFull-time faculty
Notice: Even if he selection button appears on this menu, part-time faculty cannot make a request through Faculty Book Recommendations. Please avoid using this menu.
Application MenuMyLibrary > Request for Course Materials/Faculty Book Recommendations
  • Priority Borrowing (reservation), allowing users to borrow books on a priority basis after the arrangement is completed, is not available.
  • Please provide the reason for your recommendation.
  • Since they are purchased after being reviewed by the library committee members, it takes time before they become available.
  • The library will decide whether to purchase a printed book or an eBook after careful consideration of content, price, and other factors.

Course Materials

Materials that can be requested Books on the syllabus / Books mentioned in the lecture
ApplicantsFaculty members who have courses in Hitotsubashi University
※This service is available also to part-time faculty.
If you cannot login to MyLibrary since you have not been officially assigned yet, see here
Application MenuMyLibrary > Request for Course Materials/Faculty Book Recommendations
  • Generally, the Library stocks textbooks and reference books on the syllabus, though it takes time for these books to be available due to the survey. In case you cannot find them via HERMES-Catalog, please send a purchase request.
  • It takes one month for Japanese Books, two or three months for Foreign Books, and two weeks for eBooks before they are available.
  • Course Materials (printed books) are classified as ‘Books for Study’ with a two-week loan period. These books can also be designated as “Reserve Book”. Reserve Book is located on the first floor and cannot be checked out.→For more information, see here(Only in Japanese).
  • You can also request books located in Chiyoda Campus Library.
  • Purchase requests may be declined due to lack of budget or because the book is out of stock or out of print. The library may not buy certain kinds of books such as textbooks for studying foreign language.
For those who cannot login to MyLibrary because you are not appointed to Hitotsubashi University yet

Please send purchase requests with email. (see below)
○Subtitle: Purchase Request for Course Materials
○Required Information
・Department you belong to
・email address
・information on book (Title/Author/ISBN)
・The name of Lecture
・The library which the books should be located (Hitotsubashi University Library or Chiyoda Campus Library)
Acquisition Section
lib-tosho● ● to @ )

Book Purchase Request via MyLibrary

MyLibrary is an online service for Hitotsubashi University members. For more details, see ‘Using MyLibrary’. You need the Hitotsubashi Authentication ID (ID, PW) to use MyLibrary.

How to use the service

  1. Go to MyLibrary (Login to MyLibrary from here)
  2. Enter your ID and password.
  3. Click ‘Purchase Request’ or 'Request for Course Materials/Faculty Book Recommendations’ in the category of ‘User Service.’
  4. Enter the needed information and click ‘Send’ at the end.
  5. Please check your order in the confirmation page and click ‘OK’. Now your order is completed.

※Each menu will be displayed only for those who are of eligible status to apply.


You can enter your email address, which the library will use to notify you when books are ready for use or when something needs to be confirmed. Please provide an email address that you actually use. If you select ‘None’, the Library will not notify you via email when the books become available. If any cases need to be confirmed, the Library will contact you via email address you registered with the Library system. See also ‘E-mail Notification from the Library’.

Priority Bollowing

If you would like to reserve the purchase book, make sure to select ‘necessary’ when submitting your request.
※If you select ‘necessary’, the Library will notify you via email when the book is ready. The book is kept at the counter for 7 opening days.
※Reservation is only available for printed books. When requesting eBook, you can also reserve printed books in case the eBook order is cancelled.
※Reservation cannot be made for “Course materials” or “Faculty book recommendations“.

Materials Format

Choose the form of materials. Even if you ordered eBooks, they may not be available. In that case,the printed books will be ordered instead.See here if you would like to request eBooks in ProQuest Ebook Central.

Information for Status of Requested Books

You can check the status of requested books by going to MyLibrary and selecting ‘check status of purchase.’ You can use the bookswithin a few days of the status changing to ‘available.’
When the books are ready, the Library sends a ‘notice for availability’ message to those who requested email notifications when they are ready.

Cancellation of the order

The ‘Check status of purchase’ in MyLibrary changes to ‘cancel’ when your request is declined. The reason for cancellation can be found on the detail page.
For those who requested email message, ‘notice for cancellation’ will be send.
Your request may be declined for the following reasons:

  • Books which cannot be purchased because they are out of stock or out of print.
  • Books that are already in Hitotsubashi University Library or in the process of order.
  •  Books that does not meet the parchase criteria.

※Also, the request may be declined due to the budget constraints.

eBooks purchase request via ProQuest Ebook Central

  1. Firstly, send book purchase request via MyLibrary.
  2. Secondly, fill in the request form via ProQuest Ebook Central.

Put your name, email address, and confirmation of email address, Receipt number you got in MyLibrary.
※You can choose any options ‘Requested Access.’ (Generally, the library purchases single-user access)

  • Notice for Propriety of Requests
    After the request is received, the Library check if it lives up to purchase criteria. The result is send from ProQuest( to the email address you entered in ProQuest request form.
    ※For the matter of convenience, different digital platform may be chosen.

※It is not allowed that people who are not entitled to send purchase request. (To be exact, they can send request but the Library won’t purchase the books)

How to use ProQuest Ebook Central (in Japanese)
p5 “eBooks purchase request via ProQuest Ebook Central"