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Book Purchase Requests

Applications

  • Applications for the purchase of books required for educational, research and learning activities can be made via a Faculty Book Purchase Request for faculty or Student Request for undergraduate and graduate students.
  • Purchased books will become “book assets” located in the library, and will be made available for use by all library users as library materials.

Faculty >> Faculty Book Purchase Requests

  • These are purchase applications by Hitotsubashi University faculty using the dedicated book budget.
  • Recommendations of books for study are also accepted. When making such a recommendation, please clearly indicate that it is a recommendation.
  • This service is limited to books that will become “book assets” located in the library. Please inquire at the relevant research office for procedures for purchasing publications for individual use in offices or publications to be purchased using research funds.
  • Applications can be made via MyLibrary , student book purchase application forms, or by presenting a catalog or similar.

Students  >>  Student requests (For details, see the Hitotsubashi University Library Student Book Purchase Request System Implementation Guidelines)

  • Book purchase requests from Hitotsubashi University undergraduate and graduate students are accepted.
  • Applications are accepted from April 1 until the end of January the following year.
  • Yearly limits on the number of items requested and costs are outlined below. However, budget constraints may result in some requests being denied even if they are within the limits.
    Position Number of items Price
    Undergraduate Students 15 30,000 yen
    Graduate Students 30 100,000 yen
  • Prices for each item (both foreign and Japanese books) must be between 1,000 yen and 50,000 yen per item.
  • Purchase/non-purchase is at the discretion of the library. Content and budget constraints may mean some requests will be denied. Click here for details.
  • Applications can be made via MyLibrary or student book purchase application forms.

Important Considerations when Applying

  • Before applying, please check via HERMES and the library card catalog to see if the library already owns the item. Books already held are generally not purchased again.
  • A rough estimate of the time required for books to become available is 1 month for Japanese books, and 2-3 months for foreign books.
  • Applications via proxy will not be accepted. Purchase applications must be made in person./li>

Please check here for information regarding e-mail notifications such as cancellations, etc.

How to Apply

MyLibrary

Application Process
  1. Access MyLibrary
  2. Input user ID and password
  3. Click on “Book Purchase Application” in the middle of the “Web Request Service”
  4. Enter the required information and then click the “Apply” button
  5. Check your application on the Application Confirmation Screen and then press the “OK” button to finish

    ※If the service is unavailable due to budgetary reasons, "Book Purchase Application" will not be displayed.

Reservations
  • Applicants who wish to reserve purchased books must select the “Priority loan desired” option when they apply.

    The on-screen default option is "Priority loan not required." Please check here for reserved materials.

Notifications Regarding Availability of Materials
  • The status of the application process can be checked via MyLibrary's "Display Book Purchase Application Status" option.Once the status is displayed as "Available," the book will be available within a few days.
  • Applicants who selected e-mail notification when they applied will be sent a Purchased Material Availability Notification email when materials become available for use.
Notifications Regarding Application Cancellations
  • The status displayed via MyLibrary's "Display Book Purchase Application Status" will be "Canceled." Reasons for the cancellation can be checked on the details screen.
  • Applicants who selected e-mail notification when they applied will be sent a Cancellation Notification e-mail.
  • Applications that are "Canceled" are mainly for the following kinds of books:
    • Books that cannot be purchased due to being out of stock or out of print at the publisher
    • Books that are already part of library collections, or that are on order
    • Books that fail to meet selection criteria

    Books may also be canceled due to other reasons, such as budgetary constraints.

Student Book Purchase Application Forms

  • Purchase requests from Hitotsubashi University students and student book recommendations from Hitotsubashi University faculty are accepted.
  • Fill in the required information on a Student Book Purchase Application Form, available on the 1st floor of the main building, and present it along with your Student ID (or Library User ID) at the main counter, which is also on the 1st floor of the main building.
Reservations
  • See here for reserved materials. Requests from students are processed as reservations. If a reservation is unnecessary, please clearly indicate the same on the application form.
  • Requests from faculty are not processed as reservations. If a reservation is necessary, please clearly indicate the same on the application form or let staff know at the counter.
Notification Regarding Materials
  • Reservation Slips will be displayed on the “Reserved/Purchased Book Arrivals” bulletin board in front of the main counter on the 1st floor of the main building.
Notification of Cancellation
  • Cancellation Notices will be displayed, along with the reason for cancellation, on the “Book Purchase Responses” bulletin board in front of the main counter on the 1st floor of the main building.
  • Applicants who included an e-mail address on their application form will be informed via e-mail.
  • Applications that are "Canceled" are mainly for the following kinds of books:
    • Books that cannot be purchased due to being out of stock or out of print at the publisher
    • Books that are already part of library collections, or that are on order
    • Books that fail to meet selection criteria

    Books may also be canceled due to other reasons, such as budgetary constraints.

Other

  • Applications involving purchase requests/recommendations from bookstore catalogs or advertisements are only accepted from Hitotsubashi University faculty.
  • Please specify the books to be purchased and present your application to the library information section. Please also let staff know if you require notification or a reservation when the materials become available.

Reserved Materials

For Teaching Staff

  • Please come to the main counter.

For Students

  • Reservation Slips will be displayed on the “Reserved/Purchased Book Arrivals” bulletin board in front of the main counter on the 1st floor of the main building when materials become available.
  • Take the reservation slip to the main counter, where the borrowing procedures can be completed.
  • Books will be held for a period of 7 days from the slip being put on display. Please note that reservations will become invalid after this 7-day period.

Purchase or Non-purchase of Student-requested Books

  • Purchase/non-purchase of student requests is at the discretion of the library. Content and budget constraints may mean some requests will be denied.
    • The following kinds of books will generally not be purchased:
    • Hobby, amusement and how-to books
    • Popular reading magazines and ongoing serials with no scheduled end
    • Insert-type materials
    • Children's books, Manga and picture books
    • Books for preparing for various qualifications or employment exams
    • Books that amount to PR or advertising for religious or political organizations, as well as cheap books that should be purchased by the individual

(Extract from Student Book Selection Criteria)

A letter of recommendation from a faculty member in charge of a seminar may be required for expensive requests for sets or complete works, etc.

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