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For alumni

User Registration

I. Scope of Use

Qualifications Scope of Use Procedures for obtaining a Special User ID Term of Validity
Within 5 years of taking a doctoral or master's degree or completing coursework without a degree Viewing, copying in the library, entering closed stacks, checkout
(please refer to the checkout rules)
Please fill out an application form for a Special User ID (B) of Hitotsubashi University Library, get it officially stamped by your faculty, and hand it in at the place described below. For 5 years after taking a doctoral or master's degree or completing coursework without a degree
After 5 years from taking a doctoral or master's degree or completing coursework without a degree Viewing, copying in the library Please fill out an application form for a Special User ID (A) of Hitotsubashi University Library, get it officially stamped by your faculty, and hand it in at the place described below. A bachelor's degree holder of Hitotsubashi University can get the document stamped at the Educational Affairs Section instead of at a faculty. For 1 year after the issue of a Special User ID (renewable)
Graduates Please fill out an application form for a Special User ID (A) of Hitotsubashi University Library, get it officially stamped at the Educational Affairs Section, and hand it in at the place described below.

ILL services and the issue of introduction letters are not available.

Databases and electronic materials that are contractually restricted to use only by Hitotsubashi University staff/students may not be used.

*An application form can be obtained at the following places in addition to "Place and Hours for Application". You can download it via the links as listed above.

  • Each faculty office (application form for a Special User ID (B) of Hitotsubashi University Library only)
  • The Educational Affairs Section (application form for a Special User ID (A) of Hitotsubashi University Library only)

*Alternatives to the official stamp

  • An official stamp of a graduation certificate can be issued from 9:00 to 17:00 on weekdays. If you cannot visit Hitotsubashi University during this period of time, please submit one of the following together with an unstamped application form for Special User ID (A) of Hitotsubashi University Library or Special User ID (B) of Hitotsubashi University Library.
    • Graduation certificate (you can get this by mail; please refer to the webpage of the Educational Affairs Section (for a bachelor's degree holder), or the webpage of each faculty (for a master's or doctoral degree holder))
    • Copy of a diploma
    • Expired user card (renewal of Special User ID (A) of Hitotsubashi University Library, or exchange of Special User ID (B) for Special User ID (A) of Hitotsubashi University Library)

*Note

  • If five years or more have passed since you received a doctoral or master's degree, or completed coursework without a degree, or received a bachelor's degree, you can only use the same services as external users.
    Special User Card holders are not required to complete procedures every time they enter the library, so we recommend you to obtain a Card if you plan to use the library regularly.

II. Place and Hours for Application

Counter of Hitotsubashi University Library

  • Hours: Semester Period Weekdays: 9:00- 22:00
    Weekdays (Vacation Period): 9:00-17:00
    Weekends and National Holidays (Semester Period): 9:30-17:00
  • A Special User ID can be issued on the day an applicant applies for it in person from 9:00 to 17:00 on weekdays. It will be issued later in the cases below, so please wait until you receive a notice that your registration has been completed (you will need to present an ID (driving license, staff ID, passport, etc.) in order to receive your Special User ID at the counter).
    • If you apply after 17:00 on weekdays or on Saturday, Sunday and holidays.
    • If you apply by mail.

ICS Library

  • Only alumni holding a doctoral or master's degree, or having completed coursework without a degree from the ICS can make applications at the ICS library.
  • Hours: Semester Period Weekdays: 13:00-16:00,17:00-20:00
    Vacation Period Weekdays: 11:30-14:30,15:30-18:30

Special Materials

Academic Theses

  • Graduation theses, master's theses, and credit-earning theses for doctoral courses are works that are yet to be made public, and viewing is limited to Hitotsubashi University staff and students. Approval of the author will be required for use by any other party. Approval of the author will also be required for any copying, irrespective of the department the user belongs to. Please inquire in advance at the library if you wish to use such materials.

Valuable Materials

Visiting

Individuals

  • Please fill out a Visitor Application Form at the reception counter on the day of your visit.
  • Library staff will give you a visitor name tag to be worn while viewing the library.
  • Viewing of the library is limited to a period of 20 minutes or less.
  • Please do not take photographs inside the library.

Groups

  • Please contact the library in advance for groups of over 10 people.
  • Please also inquire in advance if you would like to be guided around by a library staff member.

Reception/visiting hours: Weekdays 9:00-17:00

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